HMRC Compliant
Automated RTI submissions and tax calculations ensure full compliance with UK regulations.
Workforce Hub
Built in the UK
Complete HR and Payroll Management Solution
For Small and Growing UK Businesses
0% AI, 100% People
Subscribe immediately and start using H Factor with full access to all features
Try H Factor free for 14 days with no payment required
HMRC Compliant & Secure
Automated RTI submissions and tax calculations with GDPR-certified data protection. Stay compliant with UK regulations effortlessly.
Automated Payroll Processing
Process payroll in minutes, not hours. Automatic calculations for PAYE, NI, pensions, and student loans with zero manual work.
Save Time & Money
Cut HR admin time by up to 70% and reduce payroll processing costs. Focus on growing your business, not paperwork.
Built for Your Industry
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
H-Factor
Key Features
GDPR Certified
Your employee data is protected with bank-level security and GDPR compliance.
Payroll Processing
Process payroll in minutes with automatic calculations for PAYE, NI, and pensions.
HMRC Reporting
Automatic submission of RTI reports, P45s, P60s, and pension auto-enrollment.
Your employees book holidays, H-Factor finds your cover!
Smart cover with the right skills finder
Calculate Your Savings
See how much time and money H Factor can save your business
Time Saved
7h/week
Cost Savings
£1,456/month
Annual ROI
1,200%
Payroll and HR that scale with your business
Managing your team across multiple locations or entities? Our platform simplifies payroll, compliance, and reporting—no matter how complex your setup.
Explore all featuresEssential
For businesses with up to 50 employees
- Automated payroll runs with HMRC integration
- Employee self-service portal
- Basic HR tools (leave tracking, contracts)
Growth
For businesses with 50+ employees or multiple entities
- Multi-company and multi-location payroll support
- Advanced HR workflows and reporting
- Extensive Learning & Development
See exactly what your rota costs before you publish it
Your rota isn't just a schedule—it's your largest controllable expense. HFactor calculates labour costs in real-time as you build each week's rota, converting salaries to shift costs automatically. The heatmap shows you which days are understaffed (before patients arrive) and which are overstaffed (before you've paid for it).
No spreadsheets. No manual calculations. No surprises on payday.
Built for UK practices that track margins, not just shifts.
Rota Cost Heatmap
Shift Swap Management
Your team handles shift swaps. You keep control of costs.
Staff request shift swaps directly in the system. You approve or decline with one click, knowing the labour cost impact before you decide. The rota updates automatically, and you see exactly who's covering what—no WhatsApp trails, no paper notes stuck to the staffroom wall.
Your team gets flexibility. You keep visibility.
Designed for practices where staff autonomy and budget control both matter.
Stop filing competency documents. Start tracking competency progress.
Your trainee dental nurses complete structured learning pathways online. You see exactly what they've finished, what's due, and what's overdue—without opening a filing cabinet. CPD hours accumulate automatically. Certificates generate when pathways complete.
One system. No printing. No paper trails. No lost files during CQC inspections.
Built for practices where compliance matters and filing cabinets don't.
Training Pathways Dashboard
Multi-Company Dashboard
One system for all your practices. Tailored to how each one operates.
You run multiple limited companies. HFactor manages them all from one login—each with its own rota, its own staff, its own reporting. Filter by company, by location, or view everything at once. The system adapts to your structure, not the other way around.
No duplicate subscriptions. No switching between platforms. No forcing every practice into the same workflow.
Built for UK dental groups that grew beyond one location.
Run UK payroll correctly without a payroll specialist
Calculate gross pay, deductions, and RTI submissions for HMRC—built into the system you're already using for rotas and timesheets. No separate payroll software. No manual data entry between systems. No paying two suppliers for one workflow.
Your timesheets become payroll runs. Payroll runs become RTI submissions. It's the same data, processed once.
Designed for practices that need HMRC compliance without HMRC complexity.
Payroll & RTI Processing
Integrated Staff Management
Onboard staff faster. Pay them accurately. Let them manage their own shifts.
New dental nurses follow structured pathways from day one—training tracked, competency recorded, CPD hours logged. When they start working shifts, timesheets feed straight into payroll. When they need to swap a shift, they request it in the same system.
One place for learning, scheduling, and payment. No switching platforms. No duplicate data entry.
Built for practices that hire regularly and don't want admin to scale with headcount.
Which of your practices is overstaffed? You'll know this week.
Compare labour costs and staffing levels across all your practices in one view. The heatmap shows you which locations are running tight and which have margin to spare. Filter by company, by week, by role—see patterns you couldn't spot when data lived in separate spreadsheets.
No consolidating reports manually. No waiting for month-end.
Designed for UK dental groups that need operational visibility, not just financial summaries.
Multi-Practice Analytics
Custom Rota System
Your practice doesn't work like everyone else's. Your rota system shouldn't either.
Configure roles, locations, and templates that match your actual structure—not a generic clinic layout. Assign trainee nurses to mentors directly in the rota. Track who's working where, who's qualified for what, and who needs supervision.
The system adapts to your workflows, your terminology, your compliance requirements.
Built for UK practices that need software to fit the business, not the business to fit the software.
Run payroll for all your practices. See the total cost before you approve.
Process payroll for multiple limited companies from one system. Each company's RTI submission goes to HMRC automatically. Each company's labour costs are tracked separately. You see aggregated costs across the group or drill down to individual practices.
One payroll run. Multiple companies. Full HMRC compliance.
Designed for UK dental groups where payroll complexity scales with growth.
Multi-Company Payroll
Complete Platform Overview
Replace four systems with one that's tailored to your practices
You're probably using separate tools for rotas, payroll, training records, and employee files. HFactor combines them—built specifically for UK dental practices, adaptable to how each of your companies operates.
Plan rotas with cost visibility before you publish. Let staff request shift swaps with approval controls. Track trainee nurse pathways online instead of in filing cabinets. Run payroll with RTI submissions built in. Manage multiple limited companies from one login, each tailored to its own workflows.
No more exporting data between systems. No more duplicate entries. No more wondering if your training records will be ready when CQE asks.
Built for UK dental groups that grew beyond spreadsheets but don't want enterprise software complexity.
Simple pricing that scales
Calculate your plan based on your business size
Tell us about your business
Total employees across all locations
We'll send your login credentials here
Calculate your pricing
Enter your business details to see your recommended plan and pricing
Questions? Get in touch
Our sales team will help you find the perfect plan for your business